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COVID-19 Update

COVID-19 Update

Emergency Ordinance Affecting Indiana and In-Office Meetings

As the COVID-19 virus is having an increasing impact in our community, we are providing a brief summary of RBSK Payroll's operational plan that will allow us to continue to meet the needs of our clients while also placing a high priority on the safety of clients, our community and staff.
State of Indiana: On March 23, 2020 the Indiana State Governor released an Executive Order ordering residents to stay at home, with several outlined exceptions. You can find the full Executive Order by clicking here. This Executive Order took effect on March 24, 2020 at 11:59 pm and will remain in effect until April 6, 2020 at 11:59 pm.

At this time our staffed offices in Greensburg and Columbus are closed to the public for a period of two (2) weeks, but remain open as our divisions perform essential services for our community which will continue uninterrupted. 

All work or communications that can be done remotely in the coming weeks should be, per Centers for Disease Control and Prevention (CDC) recommendations. In order to accomplish the above while ensuring the safety for our staff and community, we have enacted the following measures to follow the CDC's recommendations and to do our part to combat the effects of COVID-19:

Crucial update for RBSK Payroll clients:

COVID-19 Update How you might be impacted if you rely on paper checks

Due to the uncertainty and challenges our community may face by the spread of the COVID-19 pandemic, employers should consider transitioning to direct deposit to pay employees. Your business and team could face hardships as additional restrictions may be enforced including, but not limited to:

  • Your staff may be unable to enter your facility to receive printed checks (applicable whether RBSK Payroll prints and ships your checks or if you print your own checks),
  • RBSK Payroll staff may be unable to enter the facility that contains the supplies needed to print your paper checks,
  • You may be unable to enter your facility to receive printed check delivery,
  • All people may be unable to leave their homes to either send or receive paper checks,
  • Package delivery services may be suspended,
  • Banking institutions may be forced to close, causing employees to be unable to cash or deposit paper checks.

You may be interested to learn how RBSK Payroll can help mitigate the risks by smoothly transferring your business from a paper check payroll to an all electronic payroll. You have two options for staff to choose from and neither will cause an increase in price. In fact, both options save your business money.

  1. Direct Deposit into staff's bank accounts or
  2. A Pay Card direct deposit payroll, for staff who may not wish to use their bank account (or do not have an account)

You can still reach our knowledgeable payroll specialists who can help and answer any questions you may have and help you determine which option may be best for your company at 812-222-1559.

COVID-19 Update Temporary work from home policy

In the event a staff member feels ill or needs to care for a sick family member, we have put a work from home policy into place across all departments of our company. RBSK Payroll maintains flexible policies that allow us to adapt and staff will be further encouraged to remain at home until they are well. We have provided each staff member the resources they need to effectively do their jobs at home while protecting their health and our community.

COVID-19 Update How to submit your documents remotely
A vast majority of clients have been using tools to electronically send us information for many years. During this time, remember that clients can still utilize the Payroll NetClient Portal or Secure Send features found within our website. Additionally, you may continue to send us documents securely by clicking the link contained within our email signatures called 'Send me files securely: Click to Upload'. As always, clients are encouraged to call our Payroll Specialists at 812-222-1559 if you have any questions.

COVID-19 Update Secure client information

You may be interested to know that RBSK IT Consulting, a division of RBSK Partners PC, maintains the network which keep RBSK Payroll, RBSK IT Consulting and RBSK Partner PC client's data safe. We also take our internal security seriously. While some of our staff may be encouraged to work from home, the same security measures which keep your data safe when they work in our offices will also follow our staff home.

COVID-19 Update Tips to help our community work remotely

If you have questions about the best way to work from home, contact our RBSK IT Consulting team to discuss your options and to ensure you have the secure access to everything you'd normally have at the office. There are several options available to meet remotely during this time.

COVID-19 Update Increased cleaning and sanitization of our offices

To take additional precautions and follow CDC recommendations, our staff and cleaning service have increased the cleaning and sanitization of our offices. We are further taking measures to clean high-touch surfaces within our facility by utilizing a hospital grade disinfectant.

COVID-19 Update Update on Families First Coronavirus Response Act

On March 26, 2020 the U.S. Department of Labor's Wage and Hour Division (WHD) published guidance to provide info to employees and employers: how each will be able to take advantage of the protections and relief offered by the Families First Coronavirus Response Act (FFCRA) when it takes effect on April 1, 2020. Click the links below for info on how this directly affects you:

On March 18, 2020 the Senate approved the Families First Coronavirus Response Act to provide affected individuals with paid sick and family leave and create tax credits for affected employers, expand food and nutrition services, allow for emergency state unemployment insurance grants, and increase Medicaid funding to states, among other things.

The House approved the measure March 14 in order to ease economic impact and corrections to the bill on March 16, meaning the Senate’s action sends the bill to President Trump for his signature. RBSK will release additional information as it becomes available.

COVID-19 Update How this may affect your family

  • Emergency paid sick leave: Private sector employers with fewer than 500 workers and all public sector employers would have to provide paid sick leave of 2 weeks for full-time employees and average hours for a two-week period for part-time employees due to an isolation or quarantine order or advisory, or experiencing symptoms; or caring for a family member or for a child whose school or place of care is closed due to a public emergency. Capped at $511 per day and $5,110 in the aggregate for those on leave because of their own health issue, $200 per day and $2,000 in the aggregate to care for others. The Department of Labor has authority to issue regulations to exempt small businesses with fewer than 50 employees.
  • Emergency family and medical leave: Private sector employers with fewer than 500 workers and government entities would have to provide as many as 12 weeks of job-protected leave to employees to care for a child whose school or place of care is closed. The first 10 days could be unpaid, although a worker could choose to use other accrued leave. Employers would be required to pay employees two-thirds of their wages, not to exceed $200 per day and $10,000 in the aggregate. The Labor Department is authorized to issue regulations to exclude certain health care providers and exempt small businesses with fewer than 50 employees.
  • Tax credits for paid sick and family and medical leave: Employers would receive a 100% refundable payroll tax credit on the wages required to be paid under such leave and additional health benefit contributions. Also, any additional wages paid due to the leave requirement would not be subject to the employer portion of the payroll tax.
  • Unemployment insurance: Provide as much as $1 billion for emergency transfers to states in fiscal 2020 to process and pay unemployment benefits. Individuals in states with rising unemployment can qualify for an additional 13 weeks (20 in some states) for unemployment benefits.
  • Increase in Medicaid funding: Provides states with a 6.2% Medicaid FMAP increase for all medical services for the duration of the public health emergency
  • Other provisions: Food and nutrition assistance, funding for free testing

COVID-19 Update Tips of where to get your information about the virus
Centers for Disease Control and Prevention
Indiana State Department of Health News
World Health Organization

Where to find local updates about the virus
Decatur County Health Department Facebook Page
Bartholomew County Health Department Facebook Page
Ripley County Health Department Facebook Page
Franklin County Health Department Facebook Page
North Vernon Plain Dealer & Sun Homepage

We are committed to serving clients with care, and we are confident we are taking precautionary measures to promote the health and safety of our staff and clients. We know that this is a stressful time for everyone, and we hope that you, your family and our community stay safe.

Please call us at 812-222-1559 if you have any questions.

*Last Updated on March 31, 2020 at 9:00 AM EST*

RBSK Payroll
RBSK Payroll Partners