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COVID-19 Update

COVID-19 Update

Reopening Indiana and In-Office Meetings

As the COVID-19 virus is having an increasing impact in our community, we are providing a brief summary of RBSK Payroll's operational plan that will allow us to continue to meet the needs of our clients while also placing a high priority on the safety of clients, our community and staff.

COVID-19 Update Payroll Client Meetings

Indiana is in process of reopening, click here to see Indiana's Roadmap to Reopen. RBSK staff has continued working diligently to meet your payroll needs during the pandemic.

With that being said, we are looking forward to begin welcoming clients back to our offices in a safe manner with some protocols that may change as we learn more information about COVID-19.

To continue following precautions from the CDC recommendations, our staff and cleaning service have adopted and maintained an increased level of cleaning and sanitizing of high-touch surfaces within our offices, utilizing a hospital grade disinfectant.

Check below to see our protocols:

  1. As of Monday, June 15 our doors at the Columbus and Greensburg locations are unlocked and open to the public. We will continue to receive clients by appointment only at Batesville, Brookville and North Vernon locations Click here to Contact Us.
  2. In the event a staff member feels ill or needs to care for a sick family member, RBSK has a work from home policy in place across all departments of our company.
  3. If you or someone in your household or business have been sick or you have been around anyone sick in the two weeks prior to your appointment, we will expect you to call to cancel and reschedule.
  4. RBSK Payroll has personal protective equipment (PPE) available for staff including masks, face shields and gloves.
  5. RBSK Payroll will have additional hand sanitizer throughout the office available for clients and staff.
  6. Clients are encouraged to bring and wear their own PPE to our offices, as they see fit.
  7. If you would like our staff to wear PPE while you are in our building for a meeting or we are in yours, please alert us prior.
  8. Prior to your arrival, a member of our staff will clean and wipe down the meeting room and high-touch surfaces with disinfectant.
  9. To observe social-distancing requirements, we will conduct meetings in our conference rooms and maintain the recommended 6 foot distance from one another.
  10. After the meeting is finished and you leave the building, a member of our staff will then clean and wipe down the meeting room and high touch surfaces with disinfectant.

In the meantime, customers continue to have a variety of ways to reach us remotely, including:

We thank you in advance for your patience as we continue to protect the health and well-being of both clients and our staff.


COVID-19 Update New Employee Rights - Employers Take Notice

To help employers deal with the changing legislation associated with COVID-19, we are getting the right tools into employers’ hands.

The U.S. Department of Labor's new workplace poster created in response to the the Families First Coronavirus Response Act (FFCRA) will help employers continue to operate their business in full compliance with federal labor regulations.

COVID-19 Update What are Employers Required to Post?

        • To download a copy so that you may print and post the new notice, click here.

COVID-19 Update

 

COVID-19 Update When do Employers Post the Notice?

        • Each covered employer must post this notice of the FFCRA requirements in a conspicuous place on its premises by April 1, 2020.
        • An employer who has made reasonable, good faith efforts to comply with the Act will not receive enforcement actions by the Department of Labor between March 18 and April 17, 2020. However, the Department of Labor intends to fully enforce the Acts and any violations after April 17, 2020.

If you have not yet posted the notice, to comply with federal labor regulations you must do so. 

To read the full Field Assistance Bulletin 2020-1, click here.

COVID-19 Update Who is Required to Post the Notice?

        • All covered employers must post this notice.
        • Covered employers includes: certain public sector employers and private sector employers with fewer than 500 employees.

COVID-19 Update How do Employers Reach Remote Workers?

        • An employer may satisfy this requirement by emailing or direct mailing this notice to employees, or posting this notice on an employee information internal or external website.

For additional FAQ about the new workplace notice, click here.


Crucial updates for RBSK Payroll clients:

COVID-19 Update How you might be impacted if you rely on paper checks

Employers should consider transitioning to direct deposit to pay employees. Your business and team could face hardships as additional restrictions may be enforced including, but not limited to:

      • Your staff may be unable to enter your facility to receive printed checks (applicable whether RBSK Payroll prints and ships your checks or if you print your own checks),
      • RBSK Payroll staff may be unable to enter the facility that contains the supplies needed to print your paper checks,
      • You may be unable to enter your facility to receive printed check delivery,
      • All people may be unable to leave their homes to either send or receive paper checks,
      • Banking institutions may be forced to close, causing employees to be unable to cash or deposit paper checks.

You may be interested to learn how RBSK Payroll can help mitigate the risks by smoothly transferring your business from a paper check payroll to an all electronic payroll. You have two options for staff to choose from and neither will cause an increase in price. In fact, both options save your business money.

    1. Direct Deposit into staff's bank accounts or
    2. A Pay Card direct deposit payroll, for staff who may not wish to use their bank account (or do not have an account)

You can still reach our knowledgeable payroll specialists who can help and answer any questions you may have and help you determine which option may be best for your company at 812-222-1559.


COVID-19 Update COVID-19 Small Business Loans

Due to the changing legislation, your business may qualify for loans due to the hardships faced because of the COVID-19 pandemic. RBSK Payroll believes every business should consider applying for:

    1. A Paycheck Protection Program Loan (PPP) and/or,
    2. The Economic Injury Disaster Loan (EIDL).

To learn about who is eligible for the PPP loan click here. To learn more about how to apply for the PPP loan click here.

To learn about the EIDL loan click here.


COVID-19 Update How to submit your documents remotely
A vast majority of clients have been using tools to electronically send us information for many years. During this time, remember that clients can still utilize the Payroll NetClient Portal or Secure Send features found within our website.
Additionally, you may continue to send us documents securely by clicking the link contained within our email signatures called 'Send me files securely: Click to Upload'.
As always, clients are encouraged to call our Payroll Specialists at 812-222-1559 if you have any questions.

 


COVID-19 Update Update on Families First Coronavirus Response Act

On March 26, 2020 the U.S. Department of Labor's Wage and Hour Division (WHD) published guidance to provide info to employees and employers: how each will be able to take advantage of the protections and relief offered by the Families First Coronavirus Response Act (FFCRA) when it takes effect on April 1, 2020. Click the links below for info on how this directly affects you:

To learn more about how the Families First Coronavirus Response Act may affect your family and business click here.


COVID-19 Update Tips of where to get your information about the virus
Centers for Disease Control and Prevention CDC.gov
Indiana State Department of Health News ISDH.in.gov
World Health Organization WHO.int

Where to find local updates about the virus
Decatur County Health Department Facebook Page
Bartholomew County Health Department Facebook Page
Ripley County Health Department Facebook Page
Franklin County Health Department Facebook Page
North Vernon Plain Dealer & Sun Homepage

We are committed to serving clients with care, and we are confident we are taking precautionary measures to promote the health and safety of our staff and clients. We know that this is a stressful time for everyone, and we hope that you, your family and our community stay safe.

Please call us at 812-222-1559 if you have any questions.

*Last Updated on June 18, 2020 at 8:00 AM EST*